Privacy & Terms

Privacy Policy, Terms & Conditions, and Submission Terms

Effective Date: 01/01/2016

Welcome to the official website of We Film Festivals events. We respect your privacy and are committed to protecting your personal information. This page explains how we collect, use, and protect your data, as well as the terms that apply when you use our website, submit films, or participate in our events.

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1. Privacy Policy

Information We Collect

We Film Festivals events. may collect personal information when you:

• Subscribe to our email list
• Submit a contact form
• Register for an event
• Apply to volunteer
• Submit a film, script, or project
• Submit filmmaker information, promotional materials, or press assets
• Purchase tickets or register for screenings (if applicable)

This information may include:

• Name
• Email address
• Phone number (if provided)
• Film title, logline, synopsis, poster, still images, trailer links
• Filmmaker biography and related materials
• Volunteer information
• Messages submitted through forms
• IP address, browser type, device information, and general usage data
• Payment information (processed securely by third-party providers; we do not store full payment card details)

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How We Use Your Information

We use collected information to:

• Communicate with filmmakers, attendees, and volunteers
• Process and manage film and script submissions
• Send event updates, announcements, and promotional communications
• Coordinate event programming and scheduling
• Manage volunteer participation
• Process ticketing or event registrations (if applicable)
• Improve website functionality and user experience

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Sharing of Information

We Film Festivals events. do not sell your personal information.

We may share limited information with trusted third-party service providers necessary to operate our services, including:

• Submission platforms (such as FilmFreeway and FestHome)
• Email communication services
• Ticketing or registration platforms
• Payment processors (such as Stripe or PayPal)
• Website analytics tools

These providers receive only the information necessary to perform their services.

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Cookies and Tracking

Our website may use cookies and similar technologies to:

• Ensure proper website functionality
• Analyze visitor behavior and traffic
• Improve user experience

You may disable cookies in your browser settings. Some website features may not function properly if cookies are disabled.

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Email Communications

If you subscribe to our email list or submit information, you may receive announcements, submission updates, and promotional communications related to We Film Festivals events. You may unsubscribe at any time using the unsubscribe link in our emails.

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Data Security

We Film Festivals events. take reasonable steps to protect your personal information. However, no online system can be guaranteed completely secure.

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Your Rights

You may request access, correction, or deletion of your personal information by contacting:

Email: [Insert Email Address]

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2. Terms & Conditions

Website Use

By using this website, you agree to use it only for lawful purposes. You may not use this website in a way that disrupts or interferes with its functionality or security.

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Intellectual Property

All website content, including text, graphics, logos, branding, and materials, is the property of We Film Festivals events. unless otherwise stated. Unauthorized use, reproduction, or distribution is prohibited.

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External Links

Our website may contain links to third-party websites. We Film Festivals events. are not responsible for the content or privacy practices of those external sites.

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Changes to Website or Events

We Film Festivals events. reserve the right to modify, reschedule, or cancel events, programming, or website content at any time.

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Limitation of Liability

We Film Festivals events. are not responsible for damages resulting from:

• Website use
• Technical issues or interruptions
• Reliance on information provided on this website

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3. Film and Script Submission Terms

By submitting a film or script to We Film Festivals events., you agree to the following:

No Guarantee of Selection

Submission does not guarantee selection. All programming decisions are made at the sole discretion of We Film Festivals events.

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Ownership

Filmmakers and writers retain full ownership and copyright of their work.

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Permission to Promote

By submitting, you grant We Film Festivals events. permission to use submitted materials for promotional purposes, including:

• Film or script title
• Logline or synopsis
• Poster artwork
• Stills and images
• Trailers or clips
• Filmmaker name and biography

These materials may be used on:

• Website
• Social media platforms
• Press releases
• Promotional materials
• Event programs

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Rights and Accuracy

You confirm that:

• You own or control all necessary rights
• All submitted information is accurate
• Your submission does not violate any copyright or legal rights

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Submission Fees

Submission fees, if applicable, are non-refundable.

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4. Event Photography and Video Notice

By attending We Film Festivals events., you acknowledge that you may be photographed or recorded.

We Film Festivals events. may use this content for:

• Promotional purposes
• Website content
• Social media
• Press materials
• Future event promotions

If you do not wish to be recorded, please notify an event staff member.

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5. Cookie Notice

By using this website, you consent to the use of cookies to improve performance and functionality, unless disabled in your browser settings.

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6. Email Form Consent

You may unsubscribe at any time by sending us an email and getting confirmation from our end in the following 120 days.

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